KTMS — integrated electronic management
Personnel, time & attendance, payroll, recruitment, performance appraisal, training, health insurance, electronic archiving, correspondence & workflow, general accounts — and the KTMS AI assistant.
Built for small and large organizations alike
Professional training
The services that accompany a system matter as much as the system itself. We deliver HR training, support your staff, and provide professional support at every stage — before go-live and during daily operation.
Electronic archive
A full electronic archiving and document management module for records, personnel files or any other purpose. Archive any file type — audio, video, text, Excel and more — connect any scanner to digitize paper documents, and rely on precise search and security.
Smart design
A modern web interface in Arabic and English, with colour themes, fonts and display sizes each user can choose, plus internal mail and notifications. Available on your own servers or as an annual cloud subscription.
KTMS AI assistant
Ask the assistant about employees, payroll, time and more in your own language and get the answer as text, Excel or PDF — always within each user’s permissions. Plus custom reports and an executive dashboard with live indicators.
One comprehensive database
KTMS also covers training, health insurance and medical review, social solidarity, investigations and penalties, social security and end of service, suppliers and debt collection, custody and inspection — with every financial transaction reflected in general accounts, all on one database also reachable from mobile apps.
Technology, knowledge and experience
At KWIT we built our software and service model on a strong mix of technology, knowledge and experience, so we can deliver the right solution at the right time. We use reliable, precisely defined processes, unified development methodologies, and a dedicated quality and testing team that makes sure every product and service is thoroughly tested to meet — and exceed — our clients’ expectations.
KTMS HR modules
Payroll & allowances
The core module that brings all others together to process salaries and allowances quickly and with exceptional accuracy.
Personnel affairs
Manage employees from anywhere, starting from departments and the organizational structure.
Recruitment
Job postings, interviews and candidate management, all the way to hiring.
Time & attendance
An attendance dashboard with shifts, working hours, fingerprint import, and lateness, absence and overtime calculated and linked to payroll.
Performance appraisal
Dynamic appraisals by questions, years and reasons, plus general, language and skills evaluations, statistics and reports.
Assignments & committees
Temporary and standing committees and internal, external and in-hours assignments, fully linked to time management and payroll.
Training
Training providers and trainers, courses and costs, employee enrolment, and trainee evaluation and rewards.
Training planning
Record training offers, track internal training needs and prepare a training plan that reflects job requirements.
HR planning
Define the staffing table for each department and appraisal distribution, with reports to plan staffing needs.
Care for your employees
Health insurance
Employee medical care linked to contracted medical centres, with apps for data entry, payment and medical review.
Social solidarity
Manages an organization’s solidarity funds, deducting contributions that employees later receive back as assistance.
Employee self-service
Gives employees access to their own data through desktop and mobile apps, so they can review and interact.
Everything else your organization runs on
Investigations & penalties
Open investigations, follow them up and refer them to committees or external parties, with timing, alerts and all types of penalties.
Support tickets & complaints
A complete system for support tickets and complaints from individuals, customers or visitors, with an optional mobile app.
Property insurance
Full management of insurance policies on the organization’s property, with follow-up and renewals.
General accounts
A multi-level chart of accounts with manual and automatic journal entries from every KTMS module, and integration with other systems.
Life insurance
Manage employees’ life insurance policies and contributions.
System administration
Layered permissions down to each screen and action — add, edit, delete, view — and by department, branch and attendance device. Every user action is logged in a dedicated audit database, and deleted or modified data can be restored at any time.
Let’s talk
Have more questions or want to try KTMS? Contact us to book a demo, or subscribe to KTMS Cloud directly.